2.3. Account management

• In this tutorial, you will be able to Create Account, Edit Account, Delete Account.
• Go to create account which is the first menu by default.

2.3.1. Save account code preference

• When you enter this page for the first time, the alert-box appears on the screen. the alert prompts a dialog to set account code type i.e. manual or automated.

• For manual account code, check the check-box. Tap on Confirm button. Remember, this is only one time activity.

2.3.2. How to start?

• We can start with ABT by creating minimum of two accounts. An organization can have any number of accounts.

2.3.3. How to create an account?

• Every account falls under a Group and optionally a Sub-Group.

• All the Group names are available in Group name drop-down.

• If organization type is NGO, it will include Corpus in the list, or else Capital.

  Group	Sub-Group
  Capital/Corpus	No subgroup Create new subgroup
  Current Asset	No subgroup Bank Cash Inventory Loan and Advance Sundry Debtors Create new subgroup
  Current Liability	No subgroup Provision Sundry Creditors for Expense Sundry Creditors for Purchase Loan abd Advance Create new subgroup
  Direct Income	No subgroup Create new subgroup
  Direct Expense	No subgroup Create new subgroup
  Fixed Assest	No subgroup Building Furniture Land Plant and Machinery Create new subgroup
  Indirect Income	No subgroup Create new subgroup
  Indirect Expense	No subgroup Create new subgroup
  Investment	No subgroup Investment in Share & Debentures Investment in Bank Deposits Create new subgroup
  Loans(Asset)	No subgroup Create new subgroup
  Loans(Liability)	No subgroup Secured Unsecured Create new subgroup
  Reserves	No subgroup Create new subgroup
  Miscellaneous Expense(Asset)	No subgroup Create new subgroup

• The accounts will have Credit opening balance under groups: Corpus,Current Liability, Loans(Liability) & Reserves.

• The accounts will have Debit opening balance under groups: Current Asset, Fixed Assets, Loans (Asset), Investment, Miscellaneous Expenses(Asset)

• Accounts under groups: Direct Expense, Direct Income, Indirect Expense, Indirect Income will have zero opening balance.

• Depending upon the group, select required subgroup. We can add new subgroup if required.

• ABT suggests an account code, we can edit the suggested code or we can even leave it as it is.

• You need to enter opening balance if you are setting up a new business or its your first accounting package. Enter the Debit/Credit Opening Balance. The default value is 0.00. You can accept this or enter any positive or negative value.

• Last field displays the difference between debit and credit opening balances.

• After filling all the necessary data, save the details.
• Total debit opening balance and Total credit opening balance depend on what type of opening balance you have entered.
• Note that Total debit opening balance, Total credit opening balance & Difference in opening balances are read-only fields.
• Finish button will take to the Master menu page.

2.3.4. Example

• Before passing any transaction we are now going to create an account (Cash on hand and Bank account).
• Go to Create account - Group name is current asset
• Subgroup is cash
• Account name could be Cash on hand
• Account code is an auto generation code which has to be specified at the time of creating an organization or user can give the account code.
• Opening balance can be mentioned during the time of create account. If you are setting up a new business and is your first accounting package you need to enter opening balance. If you are closing a previous book-keeping system, the closing position (Trial Balance) will be the Opening Balance.
• Likewise, for creating bank account group name is again current asset, sub group is bank and the bank name would be the name of the bank. An organization can have any number of banks. Finally, the bank balance will show the consolidated amount in the balance sheet.

2.3.5. Search/Edit account

• Now what if we typed the name incorrectly? What do we do? Well, don’t worry at all! We can edit as well as delete the accounts.
• When you tap on Edit Account tab, It displays the list of account names along with their opening balance. We can edit them as well as delete them.

• If manual account code was checked, The account can be searched by either Account Name or Account Code. There is no provision of this dropdown if Manual Account Code option was not checked. Only Search by Account Name would have been visible.
• You can edit/delete only those accounts which are not under any transaction.
• Tap on Account name from the search results.
• A prompt box appears which asks whether we want to Edit Account or Delete Account.
• Only Account name and Opening balance are editable.

• Save the changes.
• Note: Opening balance field is not editable, if account comes under the following groups: Direct Income, Direct Expense, Indirect Income and Indirect Expense. Opening balance can be 0.00 or negative values to change the debit and credit settings for eg. -100.00.
• Press Delete account option to delete the account. Accounts under transaction cannot be deleted.