2.5. Reports

  • Go to master menu >> Reports.
  • It displays list of all types of reports . If organisation type is NGO, the list contains Income and Expenditure otherwise Profit and Loss report.
../_images/report_list1.png
  • Title will display respective organisation information such as name, type and financial year.

2.5.1. Ledger

Select Ledger option from list, It will pop up a dialog box (see fig.) which ask’s following information:

  • Select Account name from the list for which ledger is to be displayed.
  • From date and To date, by default it is organisation’s financial from date and to date. Change date as per the requirement or keep it as it is.
  • Check box to view transactions with narrations.
  • Select Project name from the list to view projectwise ledger ,by default it is No Project.
../_images/ledger_before1.png
  • Press View.
  • It will display ledger for the given period in a tabular format. Opening balance is located at the first row of the table then followed by other details such as transactions, total of transactions, closing balance and grand total .
../_images/ledger1.png
  • Long press the table row to see the details of the transaction. In accounting terms this fuctionality is called drill-down. The financials are clearly laid out and offer drill-down possibilities for single journals and analysis. It acts as your window to all registered accounting data.

Below features are common for all the reports.

  • To change the above informations provided , user can click on button present in top-left corner of the screen .
../_images/change_inputs.png
  • Click on button aligned at the top-right corner to export report in PDF or CSV format.
../_images/export_pdf.png
  • You can also set security to your file.
../_images/file_security.png

2.5.2. Trial Balance

  • Like Ledger, It will pop up a dialog box (see fig.) which ask’s following information:
  • To date, by default it is financial year’s to date. Change date as per the requirement or keep it as it is.
  • In ABT, there are 3 types of trial balances such as Net, Gross and Extended. Select it from the dropdown.
../_images/trial_before1.png
  • Press View.
  • It will display Trial Balance for the given period in a tabular format. Difference in Opening Balance is located at the bottom of the screen.
  • Long press the table row to see the ledger of the selected account.
../_images/net_trial_balance.png ../_images/gross_trial_balance.png ../_images/extended_trial_balance.png

2.5.3. Project Statement

  • It will pop up a dialog box (see fig.) which ask’s following information:
  • To date, by default it is financial year’s to date. Change date as per the requirement or keep it as it is.
  • Select Project name from the dropdown to view projectwise transactions, by default No Project is selected.
../_images/proj_before1.png
  • Press View.
  • It will display Project Statement for the given period in a tabular format. Difference in Opening Balance is located at the bottom of the screen.
  • Long press the table row to see the ledger of the selected account.
../_images/proj_statement1.png

2.5.4. Cash Flow

  • It will pop up a dialog box (see fig.) which ask’s following information:
  • From date and To date, by default it is financial year’s from date and to date. Change date as per the requirement or keep it as it is.
../_images/cashflow_before1.png
  • Press View.
  • With the help of the Future cash flow functionality you get a preview of your future cash flow based on information that has already been registered. Net Flow is located at the bottom of the screen.
  • Long press the table row to see the ledger of the selected account.
../_images/cashflow1.png

2.5.5. Balance Sheet

  • It will pop up a dialog box (see fig.) which ask’s following information:
  • To date, by default it is financial year’s to date. Change date as per the requirement or keep it as it is.
  • In ABT, there are 2 types of balance Sheets such as Conventional(horizontal) and Sources & Application of Funds(vertical). Select it from the dropdown.
../_images/balancesheet_before1.png
  • Press View.
  • It will display Balance Sheet for the given period in a tabular format. Difference in Opening Balance is located at the bottom of the screen.
  • Long press the table row to see the ledger of the selected account.
../_images/balancesheet1.png ../_images/vertical_balancesheet.png

2.5.6. Income & Expenditure/Profit & Loss

  • It will pop up a dialog box (see fig.) which ask’s following information:
  • To date, by default it is financial year’s to date. Change date as per the requirement or keep it as it is.
../_images/profitloss_before1.png
  • Press View.
  • It will display Income & Expenditure/Profit & Loss for the given period in a tabular format.
  • Long press the table row to see the ledger of the selected account.
../_images/profitloss1.png

2.5.7. Cash Book

  • It will pop up a dialog box (see fig.) which ask’s following information:
  • From date and To date, by default it is financial year’s from date and to date. Change date as per the requirement or keep it as it is.
../_images/cashbook_index.png
  • Press View.
  • It will display Cash Book for the given period in a tabular format.
  • Long press the table row to see the ledger of the selected account.
../_images/cashbook.png